General terms and conditions of the business at the trade fair
1. SCOPE OF APPLICATION
These General Terms and Conditions apply to all contracts of VGB PowerTech e.V. or VGB or VGB PowerTech Service GmbH (both "Organizer") with the Exhibitor ("Participant") for events of the Organizer.
2.1 Registration as an exhibitor for the event is only possible with the registration documents provided by the organizer, duly completed and legally signed. The sending of the registration documents is an offer by the participant for an exhibitor contract, which comes into effect through the written confirmation of admission by the organizer.
2.2 By sending the registration form, the exhibitor accepts these General Terms and Conditions as binding. The conditions are available for download on the event website.
2.3 The participant agrees that the data concerning him/her will be processed and used within the scope of this contract in compliance with the Federal Data Protection Act and other data protection regulations.
2.4 The exhibition package contains only the specified exhibition space. The registration as a participant must be booked separately.
3. ADMISSION / TRANSFER OF THE STAND SPACE
3.1 The organizer will decide on your participation within 14 days in accordance with the provisions applicable to all participants ("admission"). There is no legal claim to admission. If the content of the admission deviates from the content of your registration, the contract shall be concluded in accordance with the admission if you do not object in writing within two weeks of receipt. Admission applies only to the respective event, the registered company and the registered products and services.
3.2 The allocation of a stand space is made by the organizer at his own discretion. There is no entitlement to the allocation of a specific stand area at a specific location. If a specific stand area is specified in the admission, this information is not binding and the organizer reserves the right to allocate a different stand area.
4. TERMS OF PAYMENT
4.1 The price of the exhibitor packages ("package price") will be invoiced to the participant after admission. Upon receipt of the invoice, the Package Price is due for payment in full and is payable within ten days without deduction. All prices are net plus the applicable statutory value added tax (currently 16%).
4.2 In the event of late payment, interest on arrears shall be payable at a rate of 8 percentage points above the base rate of the European Central Bank. We reserve the right to assert further damages caused by default. Participation is only possible if payment is received before the start of the event. Otherwise, we reserve the right to assert our payment claim directly by legal action in the event of default in payment and to invoice the costs incurred for this as default damages.
5.1 The participant is entitled to withdraw from the contract until 10 October 2020. In this case the participant has to pay a cancellation fee of 90 Euro plus VAT. The withdrawal must be declared in writing.
5.2 Withdrawal from the contract after 10 October 2020 is generally no longer possible.
6. INSURANCE / LIABILITY
6.1 The organizer is liable for damages due to violation of contractual or non-contractual obligations or in the case of contract initiation only in case of intent or gross negligence as well as culpable violation of essential contractual obligations. In the event of culpable violation of essential contractual obligations, the organizer shall be liable, except in cases of intent or gross negligence, only for the foreseeable damage typical for the contract. Otherwise the liability of the organizer is excluded. As far as the liability of the organizer is excluded or limited, this also applies to the liability of his employees, assistants and vicarious agents.
6.2 The participant/exhibitor is solely responsible for the contents of the advertising material or other information documents of the participant/exhibitor.
6.3 The participant assures that he/she is entitled to use the logo which he/she makes available to the organizer within the scope of this contract. The Participant shall indemnify the Organiser from all claims of third parties, including the costs of legal defence, which arise from the fact that advertising measures of the Participant, in particular the logo provided by the Participant, violate the rights of third parties or other legal regulations.
6.4 The organizer cannot guarantee that a participant named in a press release will be mentioned in the press coverage.
7. CANCELLATION, POSTPONEMENT OR EXTENSION OF THE DURATION OF THE EVENT
7.1 The organizer is entitled to postpone the event or change its duration if there is an important reason for doing so or if force majeure or other unforeseen events beyond the organizer's control such as strike, lockout, unavailability of energy or official measures make this necessary.
7.2 A postponement or change of the duration of the event becomes part of the contract upon notification to the participant. In this case the participant has the right to withdraw from the contract. Withdrawal must be declared in writing without delay, but at the latest within 14 days of the change becoming known.
7.3 In the event of cancellation, postponement or change of the duration of the event for reasons for which the organizer is not responsible, the participant shall be obliged to bear the costs incurred by the organizer for the preparation of the event on a pro rata basis in an appropriate amount.
7.4 If the organizer has to shorten an event that has already begun or to clear the exhibition area or parts of it temporarily or permanently after the start of the event due to force majeure or other reasons for which he is not responsible, claims of the participant for complete or partial refund of the package price are excluded.
7.5 Claims for damages against the organizer in case of cancellation, relocation or change of the duration, shortening or clearing of the event are excluded, unless the cancellation, relocation, change or clearing was based on intentional or grossly negligent action of the organizer or his vicarious agents.
8. PLACE OF PERFORMANCE / JURISDICTION / APPLICABLE LAW / SEVERABILITY CLAUSE
8.1 The place of performance and jurisdiction is Essen.
8.2 German law applies to all legal relations between you and the organizer.
8.3 Should a provision in these General Terms and Conditions be or become invalid or unenforceable in whole or in part, the validity of the remaining provisions shall not be affected. In place of the invalid or unenforceable provision, a valid provision shall be deemed agreed upon which comes closest to the meaning and purpose of the invalid or unenforceable provision.
The VGB PowerTech e.V. (VGB) assures to protect your personal data in accordance with the data protection laws and to comply with the legal regulations. On this website, personal data is only collected to the extent that is technically necessary for the execution of this online offer.
10. DATA PROTECTION DECLARATION
The following data protection declaration applies to the data you enter in the VGB Event Portal as well as to the data that is generated when using the website. If the event portal offers the possibility to enter personal or business data (names, addresses, e-mail addresses), the user enters this data on an expressly voluntary basis.
11. RESPONSIBLE POSITION
within the meaning of the Federal Data Protection Act:
VGB PowerTech E.V.,
Deilbachtal 173, 45257 Essen, Germany
12. OUR DATA PROTECTION POLICY
We want to collect only basic information about our partners, participants, exhibitors and speakers in order to offer services competently and successfully. At the same time we take the protection of personal data seriously.
Our customers, business partners and employees understand how VGB handles their data. We give everyone the opportunity to have a look at the collection, processing and use of their data.
The data protection officer of the controller is
Every person concerned can contact our data protection officer directly at any time with all questions and suggestions concerning data protection.
You have the right to receive information about your personal data stored by us at any time. You also have the right to have your personal data corrected, blocked or, apart from the prescribed data storage for business purposes, deleted. Please contact our data protection officer for this purpose.
In order that a blockage of data can be considered at any time, this data must be kept in a block file for control purposes. You can also request the deletion of the data, as long as there is no legal archiving obligation. If such an obligation exists, we will block your data upon request.
You can make changes or withdraw your consent by notifying us accordingly with effect for the future.
13. REGISTRATION FOR USER ACCOUNT
To be able to purchase an exhibition stand or a participant's ticket via this event portal, various data are required. Your data collected in this context will be processed for the purpose of ticket or exhibition stand sales and for processing within the framework of the respective event, in accordance with Art. 6 DSGVO (Legality of Processing). This is done in accordance with the following declaration of consent.
Your personal data may be passed on to third parties by VGB if this is necessary for the execution of your registration, for the realisation of your visit or appearance at the trade fair and for the invoicing of services. These are legal obligations or necessary service providers who are obliged to maintain secrecy.
Furthermore, data of trade visitors can be passed on to exhibitors, associations or third parties provided that the data transfer is carried out in pseudonymised form.
In addition, when data is transferred to exhibitors, associations or third parties, it is checked whether data protection standards in the data recipient's home country are comparable to the local conditions. Otherwise the recipient of the data is contractually obliged to VGB to comply with the corresponding data protection standards.
14. CONSENT TO THE PROCESSING OF MY DATA
15. DECLARATION OF CONSENT
I agree that VGB may collect, process and use my personal data provided during registration in their event portal for the aforementioned purposes. My user account may be stored without time limit.
I can delete my user account if I no longer wish to have my data stored. In order to do so, please contact us in writing using the contact data provided in the imprint.
Furthermore, I agree that VGB may use my personal data to realise a consultation / information by VGB. This can be done by information about my visits to VGB events, by information about the participant tickets I purchased, by information about visits to websites of VGB events as well as by information about email newsletters I receive from VGB. The individualization can be done by VGB for e-mail newsletters and when calling up Internet pages of VGB events. I am aware that I can revoke this consent at any time with effect for the future.
(Status: August 2020)